Position: Project Coordinator

Summary

The Project Coordinator provides timely response to clients’ requests for products, services and/or information. They are the primary point-of-contact for coordinating project activities including but not limited to specification development, quotation development, scheduling services, project status updates and oversight of installation for day to day projects.  To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.

Responsibilities

    • Liaise with clients to identify and define requirements, scope and objectives on day to day projects
      • Produce detailed, accurate quotes to be presented to the client in a timely manner
    • Ensure consistency of costs and sell amounts for all products and services based on contract pricing, gross margin guidelines and established service pricing
    • Ensure standards and requirements are met through conducting quality double checks
    • Review and proof order prior to release to manufacturers for basic information (ship to, a bill to, contract number, etc.), accuracy and completeness
    • Work with vendors and internal project teams to reconcile acknowledgment discrepancies and manage timely ship dates based on project requirements
    • Manage and publish client status reports as needed
    • Coordinate delivery/install dates with vendors, Operations, clients and Project Managers (depending on work scope)
    • Follow-up on the punch list, communicate with vendors, expedite and coordinate follow up service through project completion
    • Resolve discrepancies with invoicing to ensure timely payment and project completion with the client
    • Provide weekly status reports to clients and sales
    • Monitor project progress and handle any issues that arise
    • Act as the point of contact and communicate project status to all participants
    • Create and maintain comprehensive project documentation
    • Participate in product and professional training programs and activities for on-going growth and development

Skills

    • Proven work experience as a Project Coordinator or similar role
    • Independently manage sales transactions
    • Adept at managing multiple projects simultaneously in a fast-paced work environment
    • Ability to see the big picture and integrate into day-to-day tasks and activities
    • Fluid interpersonal skills to interact effectively with a wide range of customers, personnel and departments
    • Superior organizational skills, including multitasking and time-management

Benefits

    • 401k after 1 year
    • Medical, Dental & Vision
    • Paid Time Off

To apply for this position, please send your resume to: careers@seatsandstations.com